Diagnostic Answers 029–042
DCM9-029 — A
Document communicates information; Record is retained evidence. B: only a subset becomes records. C: records may be electronic. D: documents can contain instructions.
Source: pp. 299–300. Confusion: Document vs Record.
DCM9-030 — B — Work Instructions
They provide detailed task steps. A: binding authority. C: higher-level direction. D: evidence, not instructions.
Source: pp. 300–301.
DCM9-031 — C — Formal Control
Formal initiation + impact analysis + change authority + status accounting = Formal. A: safe custody. B: version/change notification. D: not one of the three control levels.
Source: pp. 309–310.
DCM9-032 — D — Custody Control
Only safe storage/retrieval is required. A/B: more control than stated risk needs. C: litigation preservation, not a document-control level.
Source: pp. 309–310.
DCM9-033 — A
Retention/disposition policy defines keep duration, possible secondary storage and end-of-life treatment. B: capacity only. C: vocabulary. D: EDRM.
Source: p. 311.
DCM9-034 — B
Over-retained records remain discoverable and continue storage/maintenance exposure. A/C/D: not source rules.
Source: p. 311. Confusion: over-retention risk.
DCM9-035 — C
Audit findings should drive an action plan addressing retrieval, retention design and training/roles. A: too narrow. B: destructive/non-defensible. D: all are records-program concerns.
Source: pp. 311–312.
DCM9-036 — A
E-discovery is finding electronic records/ESI that may be evidence in legal action. B: ordinary search too broad. C/D: unrelated.
Source: pp. 289, 302.
DCM9-037 — B — Identification
Custodians, systems, dates, locations and retention policies define scope. A: Presentation. C: Production. D: Processing.
Source: pp. 302–303.
DCM9-038 — C — Preservation / Legal Hold
Relevant ESI facing deletion must be preserved before ordinary destruction. A/B: later phases. D: opposite action.
Source: p. 303. Confusion: Preservation vs Disposition.
DCM9-039 — D — Collection
Collection defensibly acquires/transfers identified data. A: Analysis. B: Review. C: vocabulary/IA.
Source: p. 303.
DCM9-040 — A
Processing de-dupes/searches/reduces; Review determines responsiveness/privilege. Other choices misassign EDRM work.
Source: p. 303. Confusion: Processing vs Review.
DCM9-041 — B
Analysis interprets facts/relationships/evidence; Production delivers responsive information in agreed formats. A: reversed. C: not synonyms. D: production is later.
Source: p. 303.
DCM9-042 — C
Production lineage supports defensibility by showing produced information was not improperly altered. A/B: unrelated. D: removing Metadata can destroy context.
Source: p. 303. Confusion: production lineage vs format conversion.