Practice Questions 029–042
DCM9-029 — Documents & Records · Foundational · Distinguish
Which statement best distinguishes a document from a record? - A. A document communicates information; a record is a subset preserved as evidence that an action/transaction/decision occurred. - B. All documents are automatically permanent records. - C. Records exist only on paper. - D. Documents cannot contain instructions.
DCM9-030 — Documents & Records · Standard · Understand
In the Chapter 9 document hierarchy, which layer provides the most specific detailed steps for one task? - A. Government laws and regulations - B. Work instructions - C. Policies and standards - D. Records
DCM9-031 — Documents & Records · Standard · Distinguish
Which control level requires formal change initiation, impact evaluation, a change authority decision, and full status accounting? - A. Custody control - B. Revision control - C. Formal control - D. Retention control
DCM9-032 — Documents & Records · Standard · Apply
A low-risk meeting agenda only needs to be safely stored and retrievable. Which control level is the best fit? - A. Formal control - B. Revision control - C. Legal hold - D. Custody control
DCM9-033 — Documents & Records · Standard · Distinguish
What does a retention and disposition policy primarily define? - A. How long documents/records with operational, legal, fiscal or historical value are maintained, when they may move to secondary storage, and how they are disposed of. - B. Only the amount of cloud storage to purchase. - C. The vocabulary used for website navigation. - D. The order of EDRM review phases.
DCM9-034 — Documents & Records · Difficult · Apply
Why can retaining records beyond legally required timeframes create risk? - A. Because records automatically lose Metadata after the legal period. - B. They remain discoverable in litigation and continue to create storage/maintenance exposure. - C. They become public records automatically. - D. They cannot be encrypted after the retention period.
DCM9-035 — Documents & Records · Difficult · Apply
A records audit finds that users cannot retrieve critical information, the retention schedule is unclear, and staff do not understand responsibilities. Which response best matches Chapter 9? - A. Focus only on server uptime. - B. Delete the content and rebuild from scratch. - C. Report findings and create an action plan covering retrieval, retention-process design, and training/roles. - D. Treat each problem as unrelated to records management.
DCM9-036 — E-discovery · Foundational · Recall
What is e-discovery? - A. The process of finding electronic records that may serve as evidence in legal action. - B. Any search performed on a company intranet. - C. A method for database replication. - D. A taxonomy-building workshop.
DCM9-037 — E-discovery · Standard · Distinguish
Which activity belongs most directly to the Identification phase of the EDRM? - A. Presenting exhibits at trial. - B. Assessing relevant custodians, systems, date ranges, locations, and retention/destruction policies. - C. Turning responsive ESI over to opposing counsel. - D. De-duplicating the collected set.
DCM9-038 — E-discovery · Standard · Apply
Potentially relevant email has been identified and would otherwise be deleted tomorrow under the normal schedule. What is the next critical action? - A. Production - B. Review - C. Preservation/legal hold to prevent destruction - D. Disposition
DCM9-039 — E-discovery · Standard · Distinguish
What is the central purpose of Collection in Chapter 9's EDRM discussion? - A. Assess legal strategy and facts. - B. Decide privilege. - C. Choose a taxonomy. - D. Acquire and transfer identified data in a legally defensible manner.
DCM9-040 — E-discovery · Difficult · Distinguish
Which pairing is correct? - A. Processing — de-duplicate/search/reduce data; Review — determine responsive and privileged documents. - B. Processing — impose legal hold; Review — identify custodians. - C. Processing — present exhibits; Review — destroy irrelevant evidence. - D. Processing — create retention schedule; Review — build ontology.
DCM9-041 — E-discovery · Difficult · Distinguish
Which statement best distinguishes Analysis from Production? - A. Analysis transfers ESI to opposing counsel; Production creates legal strategy. - B. Analysis focuses on facts, relationships and potential evidence; Production delivers responsive information in agreed formats. - C. They are synonyms in the EDRM. - D. Production happens before Preservation.
DCM9-042 — E-discovery · Difficult · Apply
Why does Chapter 9 emphasize lineage during the Production phase? - A. To measure search-engine CPU usage. - B. To choose an ECM vendor. - C. To support defensibility by showing that produced information was not improperly altered. - D. To remove all Metadata from evidence.